Employment lawyers warn HR teams to set rules before using AI meeting notetakers. Some tools do not tell participants that a call is being recorded or transcribed. Brian McGinnis of Barnes & Thornburg says vendors market that silence as reduced friction. States including California, Florida and Illinois require consent from all parties to a recording. HR teams must gather consent manually where a tool offers no opt-out. McGinnis says recruiting calls carry higher risk under new state AI hiring laws. Adam Solomon of Hunton Andrews Kurth points to workplace monitoring, social media privacy and privacy tort laws. He suggests the mix of rules effectively creates an opt-out regime. SHRM's Jim Link says HR should disclose AI use and keep humans making final decisions. He adds that a tool is not ready for hiring if candidate data handling cannot be explained.

• 2-3 unsolicited vendor pitches per week